Beheerly streamlines shared property.
One platform that brings syndics, contractors and residents together around the entire flow of a building: from report to handover. With AI that handles the classic admin (triage, quotes and summaries) for you.
Web & mobile (PWA) · built for Belgian shared properties
What is Beheerly?
A syndic juggles resident reports, contractor quotes, sites that need following up, arrears and a mountain of admin every day. Today that is scattered across emails, phone calls, Excel and loose documents.
Beheerly brings it all together in one web and mobile platform. Residents report a problem, the syndic sends out a quote request in a few clicks, awards the job, follows up the site and hands it over. All in one place, with a clear status for every party. AI does the heavy lifting: triaging reports automatically, summarising and comparing quotes, and summarising long documents in plain language.
The core flow of every building
From first report to handover: one continuous process.
- 1
Report
A resident reports a problem through a simple link or the mobile app, with photos. AI triages the report and determines urgency and category.
- 2
Quote request
The syndic sends a request to suitable contractors in just a few clicks. AI helps make the request clear and complete.
- 3
Awarding
Incoming quotes are summarised and compared, so the syndic can quickly make a well-founded choice.
- 4
Site follow-up
Status, communication and documents for the site are kept in one place. Everyone can see where the project stands.
- 5
Handover
Once finished, everything is neatly documented and archived per building, ready for the next time.
Everything a syndic does daily, in one platform
Five screens where you feel the difference right away.
Every building, one file
Address, units, owners and documents for each shared property in one place. No more loose folders or scattered Excel files: everything that belongs to a building is where you expect it.
- One central overview per co-ownership
- Units and owners neatly linked
- Documents always traceable
No report slips through anymore
Residents report a problem with a photo through a link or the app. AI immediately sets the urgency, from ‘very urgent’ to ‘not urgent’, and pushes the ticket to the right next step: request a quote, assign a contractor or let the work run.
- AI triage on urgency and category
- Status from report to resolution
- Full audit trail per ticket
Compare quotes without the puzzle
Request quotes from your contractors, collect them per job and follow the status from draft to award, with the deadline in view. A transparent choice you can put straight to the general assembly.
- Request, follow-up and award in one place
- Status: draft → sent → awarded
- A defensible choice for the assembly
Proof of what happened on site
Capture photos, progress and resident updates for each field visit. Privacy is built in: GPS coordinates are not stored by default and photos carry no EXIF after processing, with an audit trail at visit level.
- Photos and progress per visit
- Privacy-first: no EXIF, no GPS
- Fewer ‘is it fixed yet?’ calls
Chase arrears without the awkwardness
Track outstanding amounts per owner, with principal, interest and costs split out. Run a clear procedure from reminder through formal notice to payment plan, with ready-made templates and the number of days open in view.
- Principal, interest and costs split out
- From reminder to payment plan
- Watertight files for the auditor
And the rest of the management too
Beheerly covers the full operation of your office, not just the daily reports.
Dashboard
Your morning cockpit: what needs your attention today across all your buildings, in one glance.
Meetings
Plan general assemblies, build the agenda and keep track of attendance and decisions.
Sale certificates
The information legally required when a unit is sold (art. 577-11 of the Civil Code), ready in minutes instead of hours.
Document Q&A
Ask a question about the co-ownership regulations or the minutes and get an answer with sources, without digging through PDFs yourself.
Announcements
Message all residents of a building at once, with a clear history of what you communicated.
Inbox
All communication around a building bundled, so nothing disappears into a personal mailbox.
Contractors
Your regular contractors within reach, directly linked to tickets and quotes.
Team
Give colleagues the right role and permissions, so everyone in your office works from the same overview.
Why syndics switch to Beheerly
Not just another tool, but less work and less risk.
One platform instead of five
Replace inbox, Excel, phone, WhatsApp and paper with one system. Less switching, less searching, less falling through the cracks.
Transparent and defensible
Every action towards owners is logged. At the general assembly and towards the auditor of the accounts, you have it all in black and white.
Legal obligations streamlined
The arrears procedure, sale certificates and the organisation of the assembly are built in, reducing your liability.
AI does the admin work
Triage, summaries and drafting requests largely happen on their own, so a small office can handle more properties.
Everything you want to know about Beheerly
Something not clear? Email us anytime.
Who is Beheerly for?
What does it cost?
Can I get a demo?
Can I migrate my existing buildings and data?
Does it work on mobile?
Is my data safe and GDPR-compliant?
Ready to streamline your management?
Book a no-obligation demo and we'll show Beheerly live on your situation. Or just ask your question, we usually reply within 1 business day.